PRIVACY NOTICE 12 June 2024

Introduction

Hall Recruitment is strongly committed to protecting your Personal Data. This Privacy Notice/Privacy Policy applies to your use of the website: www.hallrecruitment.ie and sets out how we collect, use, and protect your personal data. If you do not accept that we process your data in the manner detailed in this Policy, please do not submit any personal data to us. If you wish to withdraw your consent to the data practices described in this Privacy Notice, please contact us at info@hallrecruitment.ie.

This Notice has been developed to ensure our users feel confident about the privacy and security of personal data and to meet our obligations under the Data Protection Acts 1988 to 2018 and the General Data Protection Regulation (the “Data Protection Law”). Under Data Protection Law, personal data is information that identifies you as an individual or is capable of doing so (“Personal Data”).

We must comply with the data protection principles set down in the Data Protection Law and this Notice applies to all personal data collected, processed, and stored by us through your use of the Site.

For the purposes of Data Protection Law, we are the data controller of your Personal Data. You will find our contact details in the “Contact us” section below.

What kinds of Personal Data do we collect?

We receive and store any information you enter on the Site or give us in any other way, including uploading your CV and applying for jobs (if so available on the Site). The information we collect may include the following Personal Data:

• Your first and last name
• Your email address
• Your age
• Your gender
• Your password
• Your mailing address (including town/city and county)
• Your telephone number
• Your qualifications
• Previous work experience
• The country in which you reside

Legal Basis for Processing

Given the varied functionality, we rely on the following legal basis under Data Protection Law in processing your Personal Data:

Legal Basis	Example
Performance of a contract	If you register or create an account, subscribe to a mailing list or apply for a role via a Site we will process your Personal Data to the extent required to deliver the service requested.
Compliance with legal obligations	We may need to disclose your identity and other Personal Data to comply with a request from law enforcement, An Garda Síochána / PSNI, police or other government agencies or court order.
Legitimate interests	We may disclose your identity and other relevant Personal Data in connection with any complaint regarding your use of a Site. This is necessary in order to protect us from any liability in relation to your use of a Site.

How we gather data and Personal Data

We gather Personal Data from your use of our Site (for example, posting content that contains Personal Data) and through your interaction with us (for example, when you contact us via email, not exclusively through the Site).

Information you provide

We may use your Personal Data to process any requests made by you, respond to your inquiry, and communicate with you in respect of job applications when necessary. We may also use information you provide to communicate with you about your interest in our events and our company, to help us improve, operate and enhance your experience on the Site, to promote our events, notify you about important functionality changes to the Site, new services, and special offers we think you will find valuable, to tailor advertisements, content, and other aspects of your experience on and in connection with the Site, for other administrative purposes, to prevent or detect abuses of our terms of use, and to enable third-parties to carry out technical or other functions on our behalf as well as any other purpose that we may disclose to you at the point at which we request your Personal Data.

If you contact us via the Site, or in any other way, we may retain the correspondence and the information it contains, such as:

• Your name
• Your email address
• The reason for contacting us

We may use the information to:

• Respond to your inquiry
• Notify you of related job opportunities
• For marketing purposes

When you contact us, we will request your affirmative, positive consent to use your contact information for marketing or other business purposes. In the event you do not consent to the use of your contact information for marketing or other business purposes, your data will not be used for those purposes. If you provide your consent but subsequently do not wish to receive notifications about related opportunities, or otherwise want to restrict the use of information you provide to us, please follow the instructions on any marketing correspondence or send us an email at the address listed below.

Other Websites

The Site interfaces social media websites such as Facebook, Twitter and LinkedIn, and may use social media plugins (e.g., the Facebook “Like” button, “Share to Twitter” button) to facilitate social media functions. The site also links to other websites from partners such as www.indeed.ie, www.linkedin.com.

If you are a member of a social media platform or website, and log in to such social media or platform, the interfaces may allow the social media platform or website to connect your visit to the Site to your Personal Data. The social media plugins also may allow the social media website to share information about your activities on the Site with other users of their social media platform. We have no control over the information that other websites or social media websites or plugins collect, store, or use. Before you choose to access other websites from the Site or “like” or share information from the Site through any social media platform or website, please be certain that you review the privacy notice of that social media platform or website.

Do we disclose Personal Data to anyone else?

We shall disclose your information to third parties only when you have authorised us to do so, if it is necessary as part of business practices or when there is a legal or statutory obligation to do so. Whenever we disclose information to third parties, we will only disclose that amount of personal information necessary to meet such business need or legal requirement. Third parties that receive your information from us must satisfy us as to the measures taken to protect the personal data such parties receive, in accordance with Data Protection Law and as stated in this Privacy Notice. Appropriate measures will be taken to ensure that all such disclosures or transfers of your information to third parties will be completed in a secure manner and pursuant to contractual safeguards.

We may employ other companies and individuals to perform functions on our behalf, including technical support, marketing, and providing analytics assistance. From time to time, we may also share non-personally identifiable information with third parties that we have engaged to perform certain services in connection with the operation of certain aspects of the Site, including to customise, deliver, measure, analyse, improve, and support our services, content, advertising and layout. These third-party service providers are authorised to perform their functions on our behalf and are required to maintain the security of your personal information.

We may provide information, when obliged to do so under the Data Protection Law and in response to properly made requests, for example, for the purpose of the prevention and detection of crime, and the apprehension or prosecution of offenders. We may also provide information for the purpose of safeguarding national security. In the case of any such disclosure, we will do so only in accordance with the Data Protection Law.

We may also provide information when required to do so by law, for example under a court order, and may transfer data to legal counsel where same is necessary for the defence of legal claims.

We may also disclose your identity or any Personal Data in connection with any complaint regarding your use of the Site.

How long do we keep Personal Data?

The period for which we retain information varies according to the use of that information. In some cases, there are legal requirements to keep data for a minimum period of time. Unless specific legal requirements dictate otherwise, we will retain information no longer than is necessary for the purposes for which the data were collected and processed (as described above).

How you can exercise your rights in respect of Personal Data we hold about you

Your Rights

We shall vindicate all your rights under Data Protection Law. These rights are as follows:

• Your right to withdraw your consent to the processing of Personal Data at any time
• Your right to request from us access to personal data and to have any incorrect personal data rectified
• Your right to the restriction of processing concerning you or to object to processing
• Your right to have your personal data transferred to another service provider
• Your right to have personal data erased (where appropriate)
• Information on the existence of automated decision-making, if any, as well as meaningful information about the logic involved, its significance and its envisaged consequences

Vindication of your rights shall not affect any rights which we may have under Data Protection Law.

Exercising your rights, managing information and opting out

You may update or change information by sending us an email at info@hallrecruitment.ie. You may always opt-out of receiving future commercial email messages from us or request that your information be removed from our Site by emailing us at the address provided above.

You can update or correct your Personal Data, remove it from our system or exercise any of your rights by making a request to us at the contact information provided below. If for some reason access is denied, we will provide an explanation of why access has been denied.

We will confirm your request within 21 days of receipt, and process your request within 30 days of receipt.

How does the Site protect personal information about you?

We employ reasonable, appropriate administrative, technical, personnel, procedural, and physical measures to safeguard Personal Data against loss, theft, and unauthorised access, uses, or modifications. Security and testing are performed on systems containing personal data to verify control effectiveness. Security of these systems is monitored continuously.

Personal information collected on the Site is stored in secure operating environments. Secure Sockets Layer (SSL) software encrypts all information you input before it is sent to us. While we try our best to safeguard your information once we receive it, no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure. It is important for you to protect against unauthorised access to your password and to your computer. Be sure to sign off when finished using a shared computer.

Contact Information

For any queries or concerns regarding this Privacy Notice or the handling of your Personal Data, please contact us at:

• Phone: 01-633 4040
• Email: info@hallrecruitment.ie

We will update this Privacy Notice as necessary to stay compliant with relevant regulations and reflect any changes in our practices. The latest version will always be available on our website.