VAC-11834, South Dublin
Overview:
As a Part-Time Facilities Assistant in South Dublin, this role is crafted for proactive and dynamic individuals ready to take on a multifaceted position that intertwines administrative support with facilities management in a specialist healthcare facility. Stationed at the Front of House Reception Area, you will be the initial point of contact, embodying the organisation’s professionalism and commitment to excellence. This opportunity is tailor-made for those looking to weave their professional pursuits with personal life, set within the vibrant locales of Blackrock and Dun Laoghaire.
Key Responsibilities:
- Serve as the first point of contact for visitors, creating a welcoming atmosphere and ensuring a positive first impression of the healthcare facility.
- Manage incoming calls with attentiveness, directing them to appropriate departments efficiently.
- Take charge of mail and parcel distribution, including the operation of the Franking Machine and overseeing courier services.
- Coordinate meeting room bookings, guaranteeing spaces are prepared and well-equipped for meetings.
- Conduct regular safety checks in adherence to fire safety and health & safety policies, acting as a custodian of workplace safety.
- Play a pivotal role in the implementation and oversight of health and safety procedures, ensuring a secure and compliant working environment.
- Oversee access management to essential areas and maintain a log for accountability and security.
- Embrace the roles of First Aider and Fire Warden, contributing to a culture of safety and preparedness.
Ideal Candidate Profile:
- A minimum of 3 years of experience in a role that combines reception duties with facilities management.
- Eligible to work in Ireland on a permanent basis.
- Advanced proficiency in Microsoft Office (Word and Excel).
- Demonstrated ability in creating an efficient and welcoming front-of-house environment.
- Experience in implementing and adhering to Health and Safety protocols, with a commitment to compliance and workplace safety.
- Knowledge or certification in Fire Safety is highly regarded.
- First-Aid training, ready to respond to any health emergencies promptly.
- Excellent communication skills, capable of engaging effectively with stakeholders at all organisational levels.
- Adept at calendar management, organising meetings, and scheduling events with meticulous attention to detail.
- Familiarity with CMMS (Computerized Maintenance Management Systems) and CRM (Customer Relationship Management) tools, aimed at enhancing the efficiency of administrative and facilities tasks.
Application Process:
If you are situated in or around Blackrock and Dun Laoghaire and seek a meaningful part-time role at the intersection of administrative support and facilities management within a leading healthcare setting, we encourage you to apply. Please submit your CV/Resume, highlighting your comprehensive skill set and your motivation for applying to this unique opportunity.
