Temporary Administrator – Dublin 15, VAC-12001
Key Information
- Location: Dublin 15 – Office-Based
- Duration: 2 Months
- Hours of Work: Monday to Friday, 8:30 AM – 5:30 PM (1-hour lunch break)
- Start Date: ASAP
- Rate: €18.00 – €20.00 per hour (DOE)
About the Job
This temporary position offers an excellent opportunity for an experienced Administrator to support the management team in a dynamic SME environment. The role involves providing administrative assistance across various departments, including Accounts, Sales & Marketing, and Client Services. A strong ability to multi-task and maintain compliance with ISO Quality Management System requirements is essential.
The ideal candidate will have at least 4-5 years of administration experience, ideally within Accounts, HR, or Marketing. Familiarity with software systems such as Sage, MS Office (Word & Excel), and Fieldmotion is highly desirable. If you are an organised, detail-oriented professional available for immediate start, this role is a great fit.
Key Responsibilities
- Provide administrative support to the Managing Director, Accounts, Sales & Marketing, and Client Services teams.
- Ensure compliance with ISO Quality Management System requirements and audit standards.
- Accounts support:
- Raise and track purchase orders (ensuring they are issued for all orders).
- Follow up on Proof of Deliveries (PODs) and assist the Financial Controller as needed.
- Assist with fortnightly payroll processing, including reviewing and approving weekly industrial timesheets/dockets in Fieldmotion.
- Complete and maintain weekly scheduling, highlighting anomalies to relevant managers.
- Update and manage data within the Fieldmotion system, ensuring accuracy.
- Provide guidance and training on the Fieldmotion system (training provided).
- General office administration, including:
- Issuing quotations using Sage and Word.
- Conducting follow-up phone calls and obtaining written confirmations.
- Managing new account forms, conditions of contract, and SLAs.
Requirements
Essential Requirements
- Minimum 4-5 years of administration experience with proven expertise in Accounts, HR, or Marketing.
- Previous experience working in an SME (small-to-medium enterprise) is highly desirable.
- Strong proficiency in software systems, particularly Sage, MS Office (Word & Excel).
- Excellent multitasking skills, capable of managing multiple priorities efficiently.
- Immediate availability to start work.
Desirable Skills
- Familiarity with Fieldmotion software (training provided).
- Experience ensuring ISO Quality Management System compliance.
Key Traits
- Organised & detail-oriented – Ensures accuracy in all administrative processes.
- Proactive & adaptable – Able to work effectively in a fast-paced SME environment.
- Strong communicator – Capable of liaising across multiple departments.
- Problem-solver – Quickly identifies and resolves administrative challenges.
Before You Apply
This role requires immediate availability and proven administrative experience in accounts, HR, or marketing. If you do not meet the essential requirements, your application may not be considered.
How to Apply
To apply, please submit your CV and a brief cover letter outlining your relevant experience. Only candidates who meet the essential criteria will be contacted for an interview.
Why Apply?
- Gain valuable experience in a fast-paced SME environment.
- Work alongside senior management in a dynamic, supportive team.
- Competitive hourly rate of €18.00 – €20.00 per hour.
- Immediate start – perfect for those seeking short-term employment.
This is an excellent opportunity for an experienced administrator seeking temporary work with a reputable organisation. If you have the required skills and are ready to start immediately, we look forward to hearing from you!
