💼 School Administrator | 🏫 Full-Time, Permanent, Office Based | 📍 Dublin 2 | ⌚ 37.5 Hours Per Week, 8:00 AM – 16:30 PM, Monday – Friday
Benefits:
- 22 Days Annual Leave
- Employee Assistance Programme
- Death in Service Benefit
- Pension
- Onsite Gym
- Subsidised Canteen
Are you an experienced administrator? Are you looking for an opportunity to work within a strong team? Do you have strong communication skills?
We are looking for an experienced school administrator to provide administrative support in a leading school in Dublin. In this role, you’ll become a valued member of a highly organised and collaborative administrative team that keeps the school running smoothly. This team support the school by assisting student, parents and guardians with their queries. In addition to this they support the needs of the principle, teaching staff and year heads with meetings, examinations, deadlines and reports.
In order to be effective and therefore considered for this role your CV and cover letter should demonstrate your administrative background, your I.T. skills and practical knowledge of using tools such as Outlook, Excel and Word. We also want to see examples of where you have demonstrated your ability to multitask and prioritise tasks.
What You’ll Be Doing:
Your day-to-day responsibilities will support the smooth functioning of both the school office and its wider operations. You’ll be a trusted point of contact, providing high-quality administrative support and helping manage busy periods like examinations, parent events, and internal reporting cycles. This is an active role where your organisational flair, communication skills, and ability to prioritise will be key.
Key Responsibilities:
- Act as a first point of contact for student and parent queries — in person, by phone and via email.
- Maintain accurate records of communications with families and external contacts.
- Provide confidential and efficient admin support to school leadership, including the Principal and Deputy Principal.
- Liaise with teaching staff to coordinate meetings, reporting deadlines, timetables and school activities.
- Assist with school-wide projects such as examinations, events, and technology roll-outs.
- Support international student administration and event coordination where required.
- Represent the school at open days, parent-teacher meetings, awards ceremonies and other occasional weekend events.
- Supervise study periods and, on occasion, provide classroom supervision in the absence of a teacher.
- Participate in school trips or activities where administrative support is needed.
- Contribute to ongoing process improvement in line with school values.
- Other duties may be assigned by the leadership team in line with the needs of the school.
What We’re Looking For:
Skills & Experience:
- Proven experience in a busy office environment, ideally in an education or public-facing setting.
- Strong administrative abilities with excellent working knowledge of MS Office (particularly Outlook, Word, and Excel).
- Confident multitasker with excellent attention to detail and the ability to manage competing priorities.
- Clear and professional communicator, both verbal and written.
- Capable of handling sensitive information with discretion.
- Friendly and calm under pressure, with a flexible, can-do approach.
Qualifications:
- Leaving Certificate or equivalent required.
Personal Attributes:
We’re seeking someone who demonstrates the following core values through their work:
- Student Focused: Keeps students’ wellbeing and success at the heart of everything.
- Results Driven: Can be relied on to deliver quality work within deadlines.
- Teamwork: Willing to support others and collaborate effectively.
- Communication: Comfortable engaging with diverse stakeholders.
- Problem Solving: Thinks on their feet and finds practical solutions.
To Apply:
Alongside your CV, please include brief answers (maximum 200 words per question) to the following:
Questions for Applicants to answer:
1. Tell us about a time when you had to manage multiple tasks or competing deadlines. How did you prioritise, and what was the outcome?
(Max 200 words)
In your answer, please highlight how you stayed focused on delivering results, communicated effectively with others, and contributed to a supportive team environment.
2. Share an example of a time you built a strong professional relationship. How did you build trust and what impact did it have?
(Max 200 words)
We’re particularly interested in how you demonstrated empathy, problem-solving, and a student-focused approach.
