Sales and Purchasing Administrator

Sales and Purchasing Administrator, VAC-11934

Benefits:

• Salary review after 6 months
• Bonus
• On-site canteen facilities

Company Overview

Our client, a well-established and growing company in the jewellery sector, is looking for an experienced Sales and Purchasing Administrator to join their commercial team. This company offers excellent career progression opportunities within a dynamic and supportive environment.

About the Job

As a Sales and Purchasing Administrator, you will manage the end-to-end process of online and domestic sales orders, coordinate with suppliers, and support the commercial team. You will handle everything from sourcing stock to liaising with logistics providers, ensuring that operations run smoothly and efficiently. This role is perfect for a proactive and organised individual who enjoys a fast-paced environment.

Please note this is a fully office-based role.

Key Responsibilities

• Manage the entire online sales process, including capturing and processing sales orders.
• Request and collate supplier quotes, forwarding them to account managers.
• Raise purchase orders and manage the ordering of goods and materials from suppliers.
• Oversee the inflow of website orders and ensure they are transferred to Sage 50.
• Track the status of orders and coordinate with logistics companies to ensure timely deliveries.
• Produce and maintain sales and purchasing reports.
• Liaise with colleagues across the office and factory floor.
• Provide excellent customer service via phone, online, and in-person.
• Perform ad-hoc administrative tasks to support the sales team.
• Report to senior management on sales and purchasing performance.

Ideal Candidate Profile

• Experience: Minimum of 2 years of experience in a sales support or purchasing role, with hands-on experience managing sales orders, liaising with suppliers, and coordinating logistics.
• IT Proficiency: Must be proficient in Microsoft Office (Word, Excel, Outlook) with experience using Sage or similar accounting software.
• Communication Skills: Demonstrated ability to communicate clearly and effectively with internal teams and external suppliers, ensuring smooth operations.
• Organisational Skills: Strong organisational and multitasking abilities, capable of managing multiple orders, tracking deliveries, and meeting deadlines with accuracy.
• Customer Service: Proven experience in providing high-quality customer service, including handling phone and online enquiries.
• Problem-Solving: Able to troubleshoot issues with orders, suppliers, or logistics efficiently, demonstrating strong decision-making skills.
• English Proficiency: Fluent in both written and spoken English, with excellent interpersonal communication abilities.

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Essential Skills Needed:

1. Experience in sales and administration roles.
2. Proficiency with Microsoft Office and other IT systems.
3. Strong communication and interpersonal skills.
4. Excellent attention to detail.
5. Problem-solving and analytical skills.
6. Ability to manage supplier relationships.
7. Fluent in English.

Reasons to Apply

• Competitive salary with bonus potential.
• Opportunities for career progression in a growing company.
• Salary review after six months.
• Full kitchen facilities (microwave, cooker, air fryer).
• On-site parking.
• Gain experience working in a dynamic and supportive commercial team.

Before You Apply…

1. Do you have at least 2 years of experience in a sales support or purchasing role?
2. Are you proficient in Microsoft Office and familiar with using Sage or similar systems?
3. Are you legally permitted to work in Ireland?
4. Can you work fully office based in Dublin 12?

Application Process

If you meet the criteria outlined above and are eager to progress in a dynamic role, please submit your CV. We look forward to hearing from candidates ready to contribute to a growing team.

Hall Recruitment Information
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