Receptionist Facilities Coordinator – Cork, VAC-11996
Key Information
- 📍Location: Cork City (On-Site)
- 💼Position Type: Permanent, Full-Time
- ⏰Hours: Monday to Friday (08:00–17:00 with a 1-hour break)
- 💰Salary: €30,000 – €32,000 per year (Depending on Experience)
- 🧑💼Reports to: Workplace Services Manager
- ➕Benefits:
- Pension Contribution – Secure your future with our company-supported pension plan.
- Employee Assistance Programme – Access confidential support and resources for your well-being.
About the Role
We are seeking a Receptionist & Facilities Coordinator to join a leading American IT company specialising in AI-powered data security and management software. This is a full-time, permanent position based in Cork City, offering an exciting opportunity to play a key role in front-of-house operations and workplace services.
You will be the first point of contact for employees, visitors, and vendors, ensuring a professional and welcoming office environment. The role also involves facilities coordination, office administration, and workplace support, requiring a proactive and highly organised individual.
Key Highlights
- Front Desk Management – Greet and assist visitors, issue visitor badges, and maintain a professional reception area.
- Mail & Deliveries – Receive, sign for, and distribute incoming post and courier deliveries.
- Office Administration – Handle employee queries, assist with courier bookings (e.g., DHL), and manage office supplies.
- Workplace Systems – Use the JIRA ticketing system to handle workplace service requests.
- Conference & Event Support – Assist with meeting room bookings and office events.
- Security & Access Control – Liaise with security to manage employee access badges.
- Parking Management – Request parking pass top-ups from the local car park vendor.
- Workplace Services Support – Provide administrative assistance to the Workplace Services Manager as needed.
What You Need to Succeed
Essential Requirements:
✅ 2+ years’ experience as a corporate receptionist or facilities coordinator – Prior experience in a professional office setting is essential.
✅ Strong IT proficiency, including Microsoft Office 365 (Word, Outlook, Excel) – Must be comfortable handling office software in daily tasks.
✅ Experience with workplace systems like JIRA – Familiarity with task or facilities management software.
✅ Stable employment history – We value candidates with a proven track record of commitment in previous roles.
✅ Professional and personable demeanour – As the face of the company, you must be approachable and well-presented.
✅ Excellent organisational and multitasking skills – Ability to manage multiple priorities efficiently.
Desirable Skills:
➕ Facilities coordination experience – Managing office supplies, vendor relationships, and workplace logistics.
➕ Event coordination skills – Assisting with in-house office functions and gatherings.
➕ Additional workplace software experience – Knowledge of other workplace tools is an advantage.
Key Traits:
✔️ Proactive & resourceful – Ability to anticipate office needs and take initiative.
✔️ Friendly & professional – Ensures a welcoming experience for all visitors and employees.
✔️ Adaptable & flexible – Comfortable handling a variety of tasks in a dynamic office environment.
Terms & Benefits
✔ Competitive Salary – €30,000 to €32,000 per year (based on experience).
✔ Permanent, full-time role.
✔ Comprehensive Benefits:
- Pension Contribution – Secure your financial future.
- Employee Assistance Programme – Access confidential support and resources.
✔ Experience working in a fast-paced, professional office environment.
Before You Apply
This is a permanent, full-time role based on-site in Cork City. Candidates must meet the essential requirements listed above to be considered.
How to Apply
To apply, submit your CV outlining why you are the ideal candidate for this role. Applications are reviewed on a rolling basis, so early submissions are encouraged.
Why Apply?
This is an excellent opportunity to become part of a highly respected, AI-driven IT company while working in a dynamic front-of-house and office support role. If you are organised, professional, and eager to contribute to a growing company, we’d love to hear from you!
