Receptionist Facilities Coordinator, VAC-11991
Key Information
Location: Cork City (On-Site)
Position Type: Temporary, Rolling Weekly Assignment
Hours: Full-Time, Monday to Friday (08:00–17:00 with a 1-hour break)
Pay Rate: €15.38 per hour (Paid Weekly)
Reports to: Workplace Services Manager
Potential for Permanent Role: Yes, based on performance
About the Role
An exciting opportunity has arisen for a Receptionist & Facilities Coordinator to join a leading American IT company specialising in AI-powered data software. This position is a temporary assignment, operating on a rolling week-to-week basis, with the potential to become permanent for the right candidate.
The role is based on-site in Cork City and involves front-of-house reception duties, office administration, and facilities coordination. You will be the first point of contact for visitors, vendors, and employees, ensuring a professional and welcoming environment while also managing workplace systems and supporting day-to-day office operations.
Key Highlights
- Greet and assist visitors, issuing visitor badges
- Maintain a professional and organised front desk and reception area
- Receive, sign for, and distribute mail and deliveries
- Manage staff queries and assist with courier bookings (e.g., DHL)
- Handle JIRA ticketing system for workplace service requests
- Assist with conference room bookings and office events
- Order office supplies, including weekly milk and fruit orders
- Liaise with security to manage employee access badges
- Request parking pass top-ups from the local car park vendor
- Provide administrative support to the Workplace Services Manager as needed
Requirements:
Essential Requirements:
✅ 2+ years’ experience as a corporate receptionist or facilities coordinator – Previous experience in a professional office environment is essential.
✅ Strong IT proficiency, including Microsoft Office 365 (Word, Outlook, Excel) – Minimum of 2 years’ experience using these tools in a workplace setting.
✅ Experience with workplace systems like JIRA – Familiarity with task or facilities management systems is required.
✅ Stable employment history – We are looking for candidates who have demonstrated commitment and longevity in previous roles.
✅ Personable and professional demeanour – As the front-of-house representative, you must be friendly, approachable, and professional at all times.
✅ Excellent organisational and multitasking skills – Capable of handling multiple tasks efficiently while maintaining attention to detail.
Desirable Skills:
➕Facilities coordination experience – Managing office supplies and vendor relationships.
➕ Event coordination skills – Assisting with office functions and gatherings.
➕ Additional software experience – Familiarity with workplace tools is beneficial.
Key Traits:
⭐ Proactive and resourceful – Able to anticipate and solve workplace needs.
⭐ Friendly and professional – Ensures a welcoming experience for all visitors.
⭐ Adaptable and flexible – Comfortable with varied responsibilities in a fast-paced environment.
Required Software Skills
Software | Required Experience | Usage in Role |
Microsoft Word | 2+ years | Drafting documents, reports, and memos |
Microsoft Outlook | 2+ years | Managing emails, calendars, and meetings |
Microsoft Excel | 2+ years | Handling spreadsheets and data tracking |
JIRA (or similar) | 1+ year | Managing workplace requests and tasks |
Courier Systems (DHL, etc.) | 1+ year | Booking shipments and handling deliveries |
Online Ordering Platforms | 1+ year | Ordering office supplies (milk, fruit, etc.) |
Access Control Systems | 1+ year | Managing security badges and visitor access |
Terms and Benefits
✔ Weekly Pay at €15.00 per hour
✔ Full-time, on-site role in a leading AI-powered IT company
✔ Potential for a permanent position based on performance
✔ Experience working in a fast-paced, professional office environment
✔️ Salary paid weekly into your bank.
Before You Apply
This is a temporary, week-to-week assignment with an opportunity for permanency based on performance. To be considered, applicants must meet the essential requirements listed above.
How to Apply
Submit your CV and a brief cover letter outlining your suitability for the role. Applications will be reviewed on a rolling basis, and early applications are encouraged.
Why Apply?
This is an excellent opportunity to gain experience in a fast-growing, AI-driven IT company while working in a key front-of-house role. If you are organised, personable, and looking for a dynamic office environment, we’d love to hear from you!
