Reception & Administrative Support Assistant
On-site (Balbriggan) | Temp-to-Perm (4 weeks initally) | Full-time (37.5 hrs; Mon–Fri 08:45–17:00) | €15–€16 per hour (paid weekly for first 4 weeks)
Position at a Glance
About the Role
As the first point of contact at reception, you will deliver a professional welcome to visitors and clients while ensuring smooth day-to-day office operations. Alongside reception duties, you will provide high-quality administrative and document support for internal teams—preparing, formatting, and processing business documents with accuracy and speed.
This opportunity suits a dependable administrator who enjoys variety, takes pride in polished work, and wants to grow within a corporate environment. Full training on internal processes will be provided.
Why This Role is Different
Key Responsibilities
- Deliver a professional, friendly welcome to all visitors and callers; manage reception inbox and switchboard.
- Coordinate meeting rooms, visitor sign-ins, security passes, and catering arrangements.
- Handle incoming/outgoing post, couriers, and recorded deliveries; maintain accurate logs.
- Liaise with suppliers, facilities, and maintenance providers to resolve issues quickly.
- Monitor and replenish office supplies (e.g., stationery, consumables) and arrange taxis/couriers as needed.
- Prepare, format, and quality-check letters, reports, and presentations using Microsoft Office.
- Support e-signature processes and document workflows; maintain tidy electronic filing.
- Assist with mail merges, expenses, mileage claims, data entry, and ad hoc admin projects.
- Contribute ideas to improve processes and service delivery across the office.
Essential Requirements
- Experience
- 2–3 years’ minimum in a corporate, office-based Front of House/Reception role with broad administrative duties.
- Communication
- Clear, confident communicator with professional phone and reception etiquette.
- IT Proficiency
- Strong Microsoft Word, Excel, and PowerPoint skills; Outlook/Teams advantageous.
- Organisation
- Excellent attention to detail; able to prioritise, multi-task, and meet deadlines.
- Professionalism
- Discretion with confidential information; consistent, reliable, and client-focused.
Desirable Experience
- Exposure to professional services or a similar corporate environment.
- Experience with e-signature tools and basic document management systems.
- Familiarity with helpdesk/ticketing or facilities requests (nice to have).
Personal Attributes
Application
Full-time, on-site role: Monday to Friday, 08:45–17:00 (37.5 hours). Initial four-week temporary assignment with the potential to transition to a permanent role, subject to performance and business need.
Paid weekly through Hall Recruitment at €15–€16 per hour (dependent on experience).
If you meet the experience criteria and are keen to grow within a professional office environment, we’d like to hear from you.
