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Procurement and Tendering Officer

The Procurement and Tendering Officer is responsible for overseeing the organisation's procurement and tendering processes, ensuring all activities comply with public procurement regulations and internal policies. This role involves preparing, managing, and reviewing tender documents, coordinating with various internal departments and external suppliers, and ensuring that all tender submissions meet strict deadlines. The officer will maintain accurate procurement records, assist in audits, and promote best practices across the organisation. With a focus on communication, attention to detail, and multitasking, the officer plays a key role in driving efficient and compliant procurement operations.
Location: Galway Oranmore
Contract: Permanent
Position: Full-Time
Salary: €48k to €61k (doe) Public Sector Experience Essential for Higher Salary
Hours Per Week: 37.5 Hours Per Week
Hours-Of-Work: Monday to Friday; 9:00AM to 17:30PM
Work Environment: Professional Office Based

Procurement and Tendering Officer, VAC-11941

Company Overview:

Our client is a leading national organisation responsible for overseeing key research and development initiatives in their sector. They collaborate with both governmental and international partners to drive innovation, foster sustainable industry development, and safeguard environmental standards. This is a forward-thinking organisation dedicated to promoting sustainable practices through strategic funding programmes and providing scientific and technical services.

About the Job:

The Procurement and Tendering Officer will provide essential support to the organisation’s service departments, ensuring that all procurement and tendering processes comply with industry standards and regulatory guidelines. This position is crucial for enabling the organisation to meet its strategic goals and ensure the efficient and transparent management of procurement activities.

Key Responsibilities:

  • Manage the full tendering process, ensuring compliance with public procurement guidelines and internal policies.
  • Provide support across service groups, ensuring procurement needs are met efficiently.
  • Maintain and manage procurement documentation, contracts, and records with accuracy.
  • Liaise with internal teams and external partners to ensure compliance with best practices.
  • Provide advice on procurement policies and procedures to ensure consistency and adherence to regulations.
  • Collaborate with auditors and regulatory bodies as needed.
  • Lead, mentor, and manage the procurement team effectively.
  • Drive continuous improvement initiatives to streamline procurement operations.

Ideal Candidate Profile:

  • Education: A relevant third-level qualification in Business, Finance, Accountancy, or a related field with a focus on procurement or governance.
  • Experience: Minimum of 2 years in a similar role within procurement, purchasing, finance, or governance (public sector experience is a plus).
  • Leadership: Proven experience in managing staff within a procurement or finance team.
  • Communication: Strong written and verbal communication skills with the ability to engage at all levels.
  • Technology: Proficient in MS Office, particularly Excel and Word.
  • Regulatory Compliance: Strong understanding of public procurement guidelines.
  • Organisational Skills: Ability to multitask and prioritise under tight deadlines with great attention to detail.

Essential Skills Needed

  1. Thorough understanding of procurement and tendering processes.
  2. Strong working knowledge of public procurement guidelines.
  3. Demonstrated leadership and team management abilities.
  4. Excellent written and verbal communication skills.
  5. Proficiency in MS Office, especially Excel and Word.
  6. Strong organisational and time management skills.
  7. Ability to work with accuracy and attention to detail.

Reasons to Apply:

  1. Competitive salary package in a stable, public-sector aligned organisation.
  2. Opportunity to work within an innovative and dynamic organisation making a positive environmental impact.
  3. A role that offers professional growth in procurement and tender management.

Before You Apply, Ask Yourself…

  1. Do you hold a relevant third-level qualification in Business, Finance, or a related field?
  2. Can you demonstrate at least two years of experience in procurement, purchasing, finance, or governance?
  3. Are you familiar with public procurement guidelines and regulatory compliance?

Application Process:

To apply for this role, please submit your CV and a cover letter outlining your relevant experience. Applications should be submitted by email before the deadline. Please note that late applications will not be considered.

Catherine, Director and Lead Recruiter on this Latest Vacancy
If you would like to know more about this role please email catherine@hallrecruitment.ie

Hall Recruitment Information:

If you are living in Ireland and hold a valid work permit, we would love to hear from you. Unfortunately, if you do not hold a valid work permit, we will not be able to assist you with your job search. Hall Recruitment is proud to be an Equal Opportunity Employer.

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