Office Manager

On-site (Dublin 2) | Fixed-term (6 months) | Full-time (Mon–Fri 09:00–17:30) | €35,000–€40,000 per annum (pro rata, DOE) | 10 days annual leave + bank holidays | Start: January (two-week December handover) | Payrolled directly by employer

Position at a Glance

About the Role

This position keeps the office running smoothly while providing high-level administrative support to senior leadership and the wider team. A major focus is coordinating complex domestic and international travel (flights, accommodation, visas and itineraries) for directors and investors — accounting for up to 60% of the working week.

You’ll also plan and deliver board, conference and strategic meetings, including venues, hotels, dinners and supporting materials. The role includes accepting and validating invoices, processing them for payment, and maintaining accurate expense records. You’ll thrive here if you’re organised, personable and keen to broaden your experience in a professional, friendly office.

Why This Role is Different

Key Responsibilities

• Oversee day-to-day office operations; manage supplies, equipment and vendor/service relationships.
• Front-of-house support: greet visitors; manage switchboard and shared inbox; handle post and couriers.
• Liaise with building management; ensure office upkeep and compliance with health & safety standards.
• Plan and book complex travel for staff, directors and investors, including visas, hotels and ground transport.
• Organise senior meetings & events (board, conference and strategic sessions), including venues, catering and documentation.
• Support an overseas site visit in February for a senior delegation; coordinate group logistics end-to-end.
• Validate and process incoming invoices; maintain expense records in line with policy and deadlines.
• Diary coordination, meeting scheduling, and preparation of packs, agendas and follow-ups.
• Provide general administrative support to approximately 25 colleagues.

Essential Requirements

Experience

2–3 years in an office administration or reception role within a corporate/professional setting.

Microsoft Office

Strong proficiency in Outlook, Word and Excel; familiarity with video-conferencing (Teams/Zoom) helpful.

Organisation

Excellent attention to detail with the ability to prioritise, multi-task and meet deadlines independently.

Communication

Personable, confident communicator comfortable liaising with senior stakeholders.

Travel Coordination

Experience arranging travel and visas (or a clear aptitude to manage complex itineraries).

Desirable Experience

• Accounts payable experience: validating invoices and processing payments.
• Conference/board meeting coordination and event logistics.
• Vendor and facilities management exposure.

Personal Attributes