Office Coordinator, VAC-11884
Company Overview
Our client is a global facilities management leader ranked among the Fortune 500 companies, specialising in supporting specialist companies through their comprehensive facilities management services. Known for their innovative approach and commitment to excellence, the company offers a supportive and dynamic work environment.
About the Job
The Office Coordinator will be responsible for ensuring the smooth operation of office activities, maintaining high standards of health and safety, and supporting the administrative and operational functions at the site. This role requires a proactive individual who can manage various tasks independently while collaborating effectively with the central management team and on-site staff. This is a fixed term temporary role for 3 months. We require applicants to be immediately available to start work.
Key Responsibilities
- Collaborate with the Client and Contract Manager to enhance the workspace through new initiatives.
- Ensure compliance with health and safety policies, maintaining logbooks and ensuring subcontractor activities meet required standards.
- Monitor services and suppliers to ensure service level agreements (SLAs) and key performance indicators (KPIs) are achieved.
- Manage the reception area, ensuring a positive first impression for visitors and colleagues.
- Communicate effectively with colleagues and support departments to resolve issues promptly.
- Oversee meeting room setups and manage on-site supplies and consumables.
- Support the management of subcontracted services, ensuring high standards and adherence to client guidelines.
- Report health and safety hazards and coordinate with relevant helpdesks.
- Maintain up-to-date building communication and display relevant information.
- Provide cover for front desk roles as needed and handle ad hoc administrative duties.
- Gather data for client reports and attend meetings as required.
Ideal Candidate Profile
- Immediately available to start.
- Demonstrated experience in planning, organising, and coordinating site-based activities.
- Self-motivated with the ability to manage on-site services independently.
- Strong communication skills with the ability to work collaboratively with various departments.
- Excellent organisational skills and attention to detail.
- Knowledge of health and safety legislation and practices.
- Proactive approach to problem-solving and continuous improvement.
- Experience in managing reception and front desk operations.
- Familiarity with managing supplies and consumables in an office setting.
Reasons to Apply
- Opportunity to contribute to a leading company’s operational success.
- Dynamic and supportive work environment.
- Professional development and learning opportunities.
Application Process
To apply for this exciting role, please submit your CV and a brief cover letter outlining your relevant experience and why you are the ideal candidate for this position. We look forward to reviewing your application and discussing how you can contribute to the success of our client’s operations in Little Island, Cork.
Hall Recruitment Information:
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