Office Administrator-Data Entry & General Administration, VAC-11986
Key Information
Location: Dublin 12
Position Type: Permanent, Full-Time
Work Arrangement: Fully Office-Based
Salary: €33,000 – €35,000 (doe)
Working Hours:
- Monday – Thursday: 9:00 AM – 5:30 PM (15-min breaks morning & evening, 30-min lunch)
- Friday: 9:00 AM – 4:30 PM
About the Role
An opportunity has arisen for an experienced office administrator with a strong background in data entry, invoicing, and general office administration. The position involves managing product information on the company’s website and SAP system, processing orders and invoices, and providing administrative support in a busy but structured office environment.
This company is a specialist supplier of essential products to businesses, ensuring they have the materials needed for their daily operations. It works with a range of industries, providing high-quality products and reliable service. The business is supported by a dedicated office and logistics team, focusing on efficiency, accuracy, and customer satisfaction. This is position, is suited to someone who values consistency and enjoys working in an office-based setting.
Key Highlights
- Data Entry & Website Management: Input and update product information, including images and descriptions, ensuring accuracy within the SAP system.
- Order Processing & Invoicing: Manage customer orders, process invoices and delivery dockets.
- Statements & Documentation: Prepare and send statements (no credit control required).
- General Office Administration: Handle filing, correspondence, and other administrative tasks.
- System Management: Assist with the integration of the SAP system with the company website.
- Cross-Functional Support: Provide administrative assistance to cover for colleagues during leave or absence.
Requirements:
Essential Requirements
- Office Administration Experience (2-3 years): Proven experience handling invoicing, order processing, and administrative duties.
- Data Entry & Accuracy: Strong attention to detail when inputting and managing data.
- Bookkeeping & Invoicing: Experience processing invoices and delivery dockets.
- IT Proficiency: Comfortable using Microsoft Word, Excel (basic-intermediate), and SharePoint.
- Communication Skills: A professional and courteous telephone manner.
- Adaptability: Willingness to take on a variety of tasks within an office environment.
Desirable Skills
- SAP System Knowledge: Experience with SAP or similar management systems.
- Website Management Experience: Familiarity with updating product information online.
Key Traits
- Reliable & Organised: Able to manage multiple tasks efficiently.
- Detail-Oriented: Ensures accuracy in data entry and invoicing.
- Proactive & Flexible: Capable of assisting with various office functions.
- Professional & Friendly: Comfortable working in a small office team.
Benefits:
- Competitive Salary – €33,000 – €35,000 (DOE).
- Christmas Bonus – Based on tenure and company performance.
- Annual Salary Review – Typically reviewed each year.
- On-the-Job Training – Full support provided.
- Additional Perks:
- Bike-to-Work scheme
- On-site parking
- On-site canteen facilities
- Convenient location with easy access to public transport
Before You Apply
Candidates must meet the essential experience requirements to be considered. Those without relevant office administration, bookkeeping, or invoicing experience may not progress in the application process.
How to Apply
To apply, submit your CV along with a brief cover letter highlighting your relevant experience. Interviews will be conducted in person in one to two rounds, with a preference for candidates available to start as soon as possible.
