Front of House (FOH) Office Administrator

On-site | Dunboyne, Co. Meath | Permanent | Full-Time (37.5 hours per week) | €29,000–€32,000

Position at a Glance

About the Role

We are recruiting a professional and organised Office Administrator who will be based at the front desk to act as the first point of contact for visitors, clients, and committee members while providing day-to-day administrative support to the Property Manager and Property Administrator. This is a fast-paced, customer-facing role where excellent communication, attention to detail, and a calm, solutions-focused approach are essential. Experience in property services or a related sector is an advantage.

Key Responsibilities

• Reception & Customer Service: Operate the switchboard, greet visitors, manage enquiries, and provide accurate information and solutions.
• Stakeholder Liaison: Communicate with customers and OMC committees/directors; support the assigned Property Manager and Property Administrator.
• Office & Facilities Support: Handle incoming/outgoing post; order and manage office stationery; oversee common areas (boardroom, kitchens, bathrooms) to ensure they remain presentable and stocked.
• Contractor Coordination: Log issues and arrange service contractor call-outs as required.
• Administrative Assistance: Prepare correspondence, newsletters, notices, meeting minutes, and receipts; schedule and support meetings.
• Ad hoc Tasks: Provide additional support on related duties and projects as they arise.

Essential Skills & Experience

Experience

Minimum 3 years’ experience in a customer-focused administrative or reception role (property management or related sector preferred).

Customer Service

Demonstrated record of professional, responsive service and effective issue resolution.

Office Environment

Proven ability to multitask and maintain accuracy in a fast-moving setting.

Time Management

Capable of prioritising workload, meeting deadlines, and working with minimal supervision.

Technical Skills

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); comfortable preparing accurate documents and reports.

Communication

Clear, professional written and verbal communication with diverse stakeholders.

Accuracy & Detail

High attention to detail across documentation, records, and correspondence.

Teamwork & Attitude

Positive, approachable, and collaborative; committed to high standards of service.

Eligibility to Work (Ireland)

Applicants must have the legal right to live and work in Ireland on a full-time, permanent basis. This role does not qualify for visa sponsorship (e.g., Stamp 4, permanent residency, EU/EEA/UK citizens).

Benefits

• Free on-site parking
• Employee Education Assistance Programme
• Career progression opportunities
• 21 days’ annual leave

Application

Please submit your CV with a short cover letter outlining your relevant experience for the Office Administrator role. Suitable applicants will be contacted within 5 working days. Appointment is subject to standard reference checks.