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Medical Administrator/Secretary

Job Location: Co. Dublin South Dublin
Job Position: Full-Time
Hours-Of-Work: 37.5 Hours Per Week
Work Environment: Professional Office Based


In this role as a Medical Administrator/Secretary you will work in Dublin City in this renowned and respected hospital where you will be expected to provide fundamental administrative duties, such as booking appointments and updating patient files on hospital systems to ensure the highest level of patient care.
The hospital boasts excellent public transport options for commuters, parking, as well as competitive pay.
Applicants must possess or be willing to undergo Garda Vetting.

Role and Responsibility:

  • Provide full administrative and secretarial support to the  medical team.  You may also be required to provide administrative and secretarial support to any other service within the hospital, as directed by the Administrative Coordinator.
  • Ensure the smooth running of out-patient clinics for the  Registrars and additional team members, as directed.  Recording patient information and appointments.  Fees should be lodged with the cashier on a daily basis.
  • Manage the diary in terms of organising meetings, prioritising diary appointments, booking meeting rooms, greeting external visitors on arrival.
  • Act as the first point of contact in the office and will be required to deal appropriated, professionally and efficiently with all communications, queries and visitors to the office.

Essential Skills, Experience and Qualifications:

  • Medical Secretarial/Administration experience minimum 5 years
  • Previous experience working as a medical secretary within a health sector organisation
  • Garda Vetting essential
  • Demonstrate proficient recording minutes of meeting and drafting complicated correspondence in email and letters
  • Previous Dictaphone experience would be an advantage
  • Competent at working at Board Level
  • Advanced MS Office experience and previous experience using the health service CRM system would be desirable

What is Garda Vetting?

Anyone who works or volunteers with children and vulnerable adults must go through Garda Vetting. This is a process to check whether you have a criminal record, or if there is any specified reason why you might pose a threat to vulnerable people. If you would like to know more information or would like to apply for Garda Vetting please click here.

How Do I Apply For This Role?

If you feel you have the skills or experience necessary to succeed and are interested in this role, please submit the latest copy of your CV and give us a brief introduction of you and what makes you right for this role.
We look forward to reading your application!

-Hall Recruitment Team

Why Apply Through Hall Recruitment-

Hall Recruitment is an Irish owned business. We are a recruitment agency which respects the interests of our candidates and work to advance them ethically. We take the time to get to know our candidates, taking a sincere interest in them and their career. As employers ask us to paint a picture of our proposed candidates, by getting to know you we will ethically represent who you are and what you can do. With our extensive experience in the recruitment field, combined with the relationships we have built with our clients over the years we are committed to bring happy candidates and satisfied employers together.

-We Recommend-

To best represent you for this position we expect to receive truthful information and honest answers to our questions. In return you will receive our highest standards of ethical treatment as we champion you for this position as a medical administrator/secretary.

We recommend that you include your CV and cover letter with your application to give us a full representation of you. We have a constant influx of new positions, so remember if you are not successful for this position, you may be more suited to the next. The more we know about you the better we can represent you, to help you achieve your career goals.

Before you upload your CV, refer to our CV guide to ensure yours’ stands out from the crowd in the best way possible. Remember recruiters, employers and their HR teams receive thousands of applications each day. To ensure your success follow our simple steps and put your best foot forward.

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