Front of House & Administrative Support Assistant

On-site (Balbriggan) | Temporary (4 weeks) with potential to permanency | Full-time (37.5 hrs; Mon–Fri 08:45–17:00) | €15–€16 per hour (paid weekly)

Position at a Glance

About the Role

As the first point of contact at reception, you will deliver a professional welcome to visitors and clients while ensuring smooth day-to-day office operations. Alongside reception duties, you will provide high-quality administrative and document support for internal teams—preparing, formatting, and processing business documents with accuracy and speed.

This opportunity suits a dependable administrator who enjoys variety, takes pride in polished work, and wants to grow within a corporate environment. Full training on internal processes will be provided.

Why This Role is Different

Key Responsibilities

• Deliver a professional, friendly welcome to all visitors and callers; manage reception inbox and switchboard.
• Coordinate meeting rooms, visitor sign-ins, security passes, and catering arrangements.
• Handle incoming/outgoing post, couriers, and recorded deliveries; maintain accurate logs.
• Liaise with suppliers, facilities, and maintenance providers to resolve issues quickly.
• Monitor and replenish office supplies (e.g., stationery, consumables) and arrange taxis/couriers as needed.
• Prepare, format, and quality-check letters, reports, and presentations using Microsoft Office.
• Support e-signature processes and document workflows; maintain tidy electronic filing.
• Assist with mail merges, expenses, mileage claims, data entry, and ad hoc admin projects.
• Contribute ideas to improve processes and service delivery across the office.

Essential Requirements

Experience

2–3 years’ minimum in a corporate, office-based Front of House/Reception role with broad administrative duties.

Communication

Clear, confident communicator with professional phone and reception etiquette.

IT Proficiency

Strong Microsoft Word, Excel, and PowerPoint skills; Outlook/Teams advantageous.

Organisation

Excellent attention to detail; able to prioritise, multi-task, and meet deadlines.

Professionalism

Discretion with confidential information; consistent, reliable, and client-focused.

Desirable Experience

• Exposure to professional services or a similar corporate environment.
• Experience with e-signature tools and basic document management systems.
• Familiarity with helpdesk/ticketing or facilities requests (nice to have).

Personal Attributes