Fleet Service Administrator, VAC-12020
📍 Dublin 4 | Fully Office-Based | Full-Time | Permanent
🕘 Monday to Friday, 9:00 AM – 5:30 PM (37.5 hours/week)
Hall Recruitment is seeking an experienced Fleet Service Administrator to support the daily operations of a busy service department, coordinating commercial fleet servicing and repairs. This role is based in Dublin 4, close to major public transport links.
This is a fast-paced, interactive role requiring daily communication with internal teams and external clients, including drivers and service providers. You’ll be responsible for ensuring all administrative processes related to vehicle servicing are completed accurately and on time.
Applicants must have prior administrative experience within a garage or the service department of a vehicle leasing company. Applications without this background will not be considered, as the nature of the training is too complex without prior industry exposure.
Essential Requirement:
Key Responsibilities
- Coordinate service and repair jobs for the commercial fleet.
- Accurately update service records and vehicle activity in internal systems.
- Process purchase orders, issue invoices and credit notes.
- Track services online and liaise with drivers on bookings and queries.
- Generate weekly and monthly service reports.
- Maintain and update customer contact details.
- Manage incoming calls from drivers regarding fleet issues.
- Collaborate closely with the service department to ensure smooth operation.
Requirements
- Previous experience working in a garage or vehicle leasing service department is essential.
- Strong administrative and organisational skills.
- Excellent communication skills; comfortable dealing with clients and internal teams.
- Proficient in Microsoft Office (Outlook, Excel, Word).
- Ability to work effectively in a high-volume, fast-paced environment.
Benefits
- Convenient Dublin 4 location with excellent public transport access.
- Friendly and supportive office environment.
- Long-term, stable, office-based position.
Apply Now
If you meet the essential criteria and are ready to join a dynamic and supportive team, we encourage you to apply today. Only candidates with relevant industry experience will be contacted for interview
