Executive Assistant

VAC-115951

Outline:

Responsibilities:

• Schedule Management: The executive assistant will be responsible for managing the CFO’s schedule, including setting up and scheduling meetings, conference calls, and appointments.
• Communication: The executive assistant will be responsible for maintaining communication with internal and external stakeholders on behalf of the CFO, including drafting and sending emails, taking calls, and responding to inquiries.
• Travel Arrangements: The executive assistant will be responsible for making travel arrangements for the CFO, including booking flights, hotels, and transportation.
• Document Preparation: The executive assistant will be responsible for preparing and editing various documents, including presentations, reports, and financial statements.
• Meeting Preparation: The executive assistant will be responsible for preparing agendas, presentations, and materials for meetings, as well as taking minutes and following up on action items.
• Data Management: The executive assistant will be responsible for maintaining and updating financial data, including budgets, forecasts, and financial reports.
• Administrative Tasks: The executive assistant will also be responsible for general administrative tasks, such as scheduling appointments, ordering office supplies, and organizing paperwork.
• Project Coordination: The executive assistant will be responsible for coordinating projects and initiatives on behalf of the CFO, including managing timelines, overseeing progress, and communicating with stakeholders.
• Support: The executive assistant will be responsible for providing support to the CFO, including managing their calendar, scheduling appointments, and providing general administrative support.
• Problem Solving: The executive assistant should be able to anticipate and solve problems that may arise, such as scheduling conflicts or urgent requests.

Skills Needed:

• Minimum 5 years EA or PA experience essential
• Must be immediately available as this is a temporary assignment
• Must be able to commute into the office 2-3 days a week.
• Possesses exceptional administrative abilities, with a keen attention to detail, including the ability to take accurate minutes.
• Capable of handling multiple tasks and meeting deadlines.
• Possesses outstanding interpersonal skills.
• Has exceptional communication skills, including fluency in written and spoken English.
• Has experience in collecting, managing, and reporting data.
• Has experience using Microsoft Office Suite.
• A relevant college degree is preferred but not required.

Benefits:

• Hybrid Role (2-3 days working in office)
• Onsite Parking
• Weekly Pay
• Company computer