Compliance and Office Administrator, Dublin 12, VAC-11986
Key Information
- 📍 Location: Dublin 12
- 💼 Position Type: Full-Time, Permanent
- 🏢 Work Environment: Fully Office-Based
- 💰 Salary: €33,000 – €35,000 (DOE)
- 📅 Working Hours:
- Monday – Thursday: 9:00 AM – 5:30 PM (15-min morning & afternoon break, 30-min lunch)
- Friday: 9:00 AM – 4:30 PM
About the Job
An exciting opportunity has arisen for a Compliance & Office Administrator with experience in data entry, office administration, and compliance support. This role involves maintaining and updating product records in SAP, website content management, invoicing, and order processing, alongside supporting the company’s ISO 9001 quality management system and EcoVadis sustainability compliance.
This role is ideal for an experienced administrator who enjoys structured office work and has a keen interest in quality control, sustainability, and process compliance. The successful candidate will play a key role in ensuring the company meets ISO 9001 standards, tracks sustainability performance, and maintains accurate administrative records.
Key Responsibilities
- Data Entry & SAP System Management – Updating and maintaining product details with accuracy and efficiency.
- Website Administration – Uploading product images, descriptions, and specifications to ensure accurate online information.
- ISO 9001 Compliance Support – Assisting with quality management system (QMS) documentation, audit records, and process improvements.
- EcoVadis Sustainability Reporting – Supporting data collection and reporting on carbon footprint, waste management, and ethical sourcing.
- Order Processing & Invoicing – Handling invoices, delivery dockets, and order-related administration.
- Regulatory Documentation Management – Maintaining ISO and sustainability records, compliance reports, and certification documentation.
- Statements & Office Support – Preparing and issuing financial statements (no credit control duties).
- General Administration – Supporting a variety of clerical and office management tasks, including covering for colleagues when required.
Requirements
Essential Requirements
✅ Office Administration & Clerical Experience – Minimum 2-3 years in a similar role.
✅ Knowledge of ISO 9001 & Quality Standards – Understanding of quality management principles, process documentation, and audit preparation.
✅ Sustainability & ESG Awareness – Interest in EcoVadis sustainability standards, corporate social responsibility, and compliance tracking.
✅ Website Content Management – Ability to upload and maintain website product details and descriptions.
✅ Strong Organisational Skills – Comfortable managing records, reports, and compliance data.
✅ Computer Literacy – Experience with Microsoft Word & Excel (basic to intermediate skills).
✅ Experience with SAP or Data Management Systems – Ability to update and manage system records efficiently.
✅ Attention to Detail – Comfortable handling data accuracy, regulatory documentation, and process tracking.
Desirable Skills
➕ Experience Supporting Compliance & Audits – Involvement in ISO audits, supplier assessments, or sustainability reporting.
➕ Previous Bookkeeping or Invoicing Experience – Particularly useful for managing financial statements and order processing.
➕ Familiarity with ESG Reporting & Sustainability Regulations – Knowledge of carbon footprint tracking, waste reduction, and ethical sourcing.
➕ Experience in a Structured, Professional Office – Preferably within manufacturing, logistics, or sustainability-focused industries.
Key Traits
✔️ Highly Organised & Detail-Oriented – Capable of handling compliance records and sustainability documentation.
✔️ Process-Driven & Analytical – Comfortable working within structured frameworks and improving efficiency.
✔️ Professional & Communicative – Able to liaise with internal teams, suppliers, and auditors on compliance matters.
✔️ Commitment to Sustainability & Quality – Passion for continuous improvement and ethical business practices.
Before You Apply
This role is ideal for someone seeking a long-term, structured office position with a strong focus on administration, compliance, and website management. Candidates with experience in ISO 9001, SAP, or ESG-related reporting will be prioritised.
How to Apply
Interested applicants should submit a CV and a brief cover letter outlining relevant experience. Early applications are encouraged.
Why Apply?
This is an excellent opportunity to be part of a company committed to quality management and corporate sustainability. If you have experience in ISO 9001 compliance, website administration, and office management, this role offers long-term stability and professional growth in a structured office environment.
