Assistant Facilities Manager

On-site (Dublin City Centre) | Permanent | Full-time (Mon–Fri, 08:30–17:30) | €50,000 DOE (6-month probation review)

Position at a Glance

About the Role

Hall Recruitment is seeking an experienced Assistant Facilities Manager to support a high-profile corporate workplace in Dublin City Centre. This role is central to the smooth operation of a large, modern office environment and combines operational oversight, stakeholder engagement, and day-to-day facilities coordination.

A key aspect of this position is that the Assistant Facilities Manager will be based at the main reception area, serving as the executive front-line liaison for the site. From this vantage point, you will govern stakeholder relations across clients, visitors, contractors, and technical staff to maintain uninterrupted operational efficacy across the corporate facility.

The successful candidate will support the Contracts Manager in delivering best-in-class services, ensuring that health and safety, compliance, vendor performance, and workplace standards are consistently maintained.

Key Responsibilities

Essential Requirements

Facilities Management Experience

Minimum 5 years’ full-time experience working in Facilities Management within a corporate or commercial environment.

Leadership & Supervision

Minimum 2–3 years’ experience in a leadership, supervisory, or assistant management role within facilities management, overseeing hard and soft services and coordinating on-site teams or contractors.

Language & Communication

Fluent written and verbal English, with proven ability to communicate clearly with clients, contractors, and internal teams, and to produce professional reports, emails, and documentation.

Budget & Reporting

Minimum 2 years’ experience supporting or managing facilities budgets, including tracking expenditure, reviewing supplier invoices, and preparing or contributing to operational and performance reports.

FM & Compliance Knowledge

Strong, demonstrable understanding of hard and soft FM services, workplace safety procedures, and statutory compliance requirements, with practical experience implementing these on-site.

CAFM & Ticketing Systems

Minimum 2–3 years’ hands-on experience using CAFM systems and workplace ticket management platforms, including raising, assigning, tracking, and closing PPM and reactive tasks.

Vendor & Contractor Management

Proven experience working with external contractors and suppliers, including onboarding, inductions, RAMS and permit coordination, and overseeing supplier invoicing and compliance documentation.

Technical & Digital Skills

Confident using workplace technology, including FM software, MS Office, and digital documentation systems, with the ability to update records, prepare reports, and navigate multiple platforms daily.

Key Skills and Attributes