Facilities Office Administrator | Permanent | Part-Time

Hybrid | Dublin City Centre | 18.5 hours per week (Wed–Fri; Wed WFH)

Role at a Glance

About the Role

We are hiring a Facilities Office Administrator to provide essential administrative support to the Facilities team within a leading international financial services organisation. You will help keep day-to-day operations running smoothly across facilities, health and safety, as well as mechanical/electrical support. Ideal for an experienced administrator who enjoys structure, cross-functional collaboration, and varied responsibilities in a professional corporate environment.

What You’ll Gain

• Permanent part-time position.
• Competitive salary and benefits (pro-rata), including:
• 24 days annual leave + 2.5 company days (pro rata).
• Life insurance.
• Pension scheme.
• x2 paid CSR volunteering days per year.
• Employee Wellbeing.
• Social engagement initiatives.

Key Responsibilities

• Weekly social media posting.
• Weekly PowerPoint presentations.
• Provide day-to-day administrative support for the Facilities team.
• Manage post, couriers, and office communications.
• Support onboarding/offboarding (inductions, equipment return).
• Maintain and update facilities policies, procedures, and intranet content.
• Act as secretary for internal meetings: scheduling, minutes, follow-ups.
• Reconcile invoices (courier, taxi) and liaise with finance teams.
• Monitor Health and Safety compliance; assist with audits, training records, and emergency response plans.
• Support sustainability and energy efficiency initiatives.
• Provide cover for the Facilities Officer (training provided on security, access, fire safety, CCTV, and BMS systems).

Essential Skills & Experience

Experience

Minimum 4+ years’ administration experience, ideally with facilities or health and safety exposure.

Technical Proficiency

Advanced IT skills are a core requirement: Microsoft Office (Word, Excel, PowerPoint, Outlook), MS Teams, Forms, intranet content management; database experience are critical to preforming successfully in this role.

Communication

Fluent written and spoken English with a professional, client-facing manner.

Organisation

Strong multitasking, scheduling, and attention to detail in a busy corporate environment.

Professionalism and Confidentiality

Discreet, reliable, and comfortable handling sensitive information.

Qualifications

Leaving Certificate minimum; further administration/facilities training is an asset.

Work Status

Legal right to work in Ireland (e.g., EU permit, Stamp 4). Visa sponsorship is not available.

Application

If you meet the above criteria and are seeking a professional part-time role within a global organisation, please apply now with your CV. Suitable applicants will be contacted within 5 working days.