Assistant Facilities manager (Technical Services), Dublin 4, VAC-11990
Key Information
- Position: Assistant Facilities Manager (Technical Services)
- Employment Type: Full-time | Permanent
- Work Environment: Office-based with occasional on-call requirements
- Salary: Up to €58,000 (depending on experience)
- Benefits: Competitive package, including pension contributions, healthcare, life assurance, career development opportunities, and 23 days of annual leave
About the Job
This role is responsible for managing the daily operations of a high-profile corporate facility, ensuring seamless functionality and adherence to key performance indicators (KPIs). The Assistant Facilities Manager will oversee maintenance, security, and custodial teams while coordinating with service providers to maintain an efficient and safe working environment.
The ideal candidate will have a background in technical maintenance, facilities management, and supplier coordination. This role requires a proactive, detail-oriented professional with strong problem-solving skills, a focus on compliance, and the ability to manage multiple stakeholders effectively.
Responsibilities & Required Skills Comparison
| Key Responsibilities | Required Skills & Qualifications | Standard for €58,000 Salary |
| Supervise and coordinate maintenance, security, and custodial teams | Leadership Experience: Minimum 5 years leading a facilities or maintenance team in a corporate/commercial setting | Experience managing at least 10+ staff, including direct reports and outsourced vendors |
| Oversee building repairs, maintenance schedules, and equipment upkeep | Technical Knowledge: Strong understanding of HVAC, plumbing, electrical systems, and general building maintenance | Minimum of a Level 6 qualification (NFQ) in a technical field (e.g., Mechanical/Electrical Engineering) or equivalent trade qualification |
| Manage vendor contracts and monitor service quality | Contract & Supplier Management: Experience negotiating and overseeing vendor agreements | Proven track record of managing contracts worth €500K+ annually and ensuring KPI compliance |
| Ensure compliance with Irish health and safety regulations | Health & Safety Compliance: IOSH Managing Safely or NEBOSH certification | Minimum 3 years of experience overseeing workplace health & safety procedures, risk assessments, and audits |
| Monitor and manage budgets for facilities operations | Budget Management Skills: Experience handling cost control and financial planning | Proven ability to manage and optimise an operational budget of at least €1M per year |
| Act as the primary point of contact for landlords, service providers, and internal teams | Stakeholder Management & Communication: Strong interpersonal skills and negotiation ability | Experience dealing with C-suite executives, landlords, and multiple service providers in a corporate setting |
| Conduct regular inspections and audits to maintain facility standards | Attention to Detail & Compliance Mindset: Ability to identify risks and areas for improvement | Conducted at least 12 audits per year, with a demonstrated track record of reducing compliance risks |
| Oversee emergency response procedures and escalate issues when needed | Crisis Management & Problem-Solving: Ability to react quickly to urgent maintenance issues | Experience handling at least 10+ emergency incidents per year, ensuring rapid resolution |
| Maintain accurate records and facility documentation | IT Proficiency: Strong ability to use Microsoft Office and facilities management software | Proficiency in CAFM systems (e.g., Concept Evolution, Maximo) with at least 3 years of practical experience |
| Assist in refurbishment projects and space planning | Project Management Experience: Experience handling facility upgrades and office fit-outs | Successfully delivered at least 3 large-scale projects (€250K+) within scope, budget, and timeline |
Before You Apply
- Applicants must reside in Ireland and have relevant work experience within the country
- This role requires a high level of technical expertise and leadership skills; applicants without these may not be considered
- Candidates should be comfortable working in a fast-paced environment with occasional on-call responsibilities
How to Apply
Submit your CV outlining your relevant experience, qualifications, and why you are the ideal fit for this role.
Why Apply?
This is a unique opportunity to join a global facilities management company in a leadership role with excellent career progression opportunities. You’ll work in a fast-paced, high-profile corporate environment where your expertise is valued and rewarded with a competitive salary and benefits package.
