Hall Recruitment

Recruitment Agency | Temporary Recruitment Agency | Contract Support | Find your next Career Opportunity

Contact us

Phone:
+353 (1) 6334040

Email:
info@hallrecruitment.ie

 

Contact Us

  • Please write your question in the text box below.
  • This field is for validation purposes and should be left unchanged.

School Administration Officer

The School Administration Officer (International Students) is a pivotal role that supports the successful integration and welfare of international students. You will manage essential administrative tasks such as timetabling, handling queries via Moodle, and coordinating with students' families abroad, ensuring a seamless and supportive experience. The ideal candidate will have 3-5 years of office administration experience, strong proficiency in MS Office and Moodle, and a proven ability to communicate effectively with people from diverse cultural backgrounds. If you’re an organised, empathetic individual with excellent problem-solving skills and a passion for supporting students in a multicultural environment, this role offers the perfect opportunity to make a meaningful impact.
Location: Dublin 2
Contract: Permanent
Position: Full-Time
Salary: Up to €35000 (doe)
Hours Per Week: 37.5 Hours Per Week
Hours-Of-Work: 08:00 AM to 16:30 PM (1 Hour Lunchbreak)
Work Environment: School Setting

School Administration Officer (International Students), VAC-11932

Benefits:

  • Annual Leave: 22 days per year.
  • TaxSaver Commuter Ticket: Available to eligible employees.
  • Social Events: Regular company-organised events.
  • Yearly Salary Increments: Discretionary, based on performance and company policy.
  • Promotional Opportunities: Committed to recognising talent and offering promotional opportunities when they arise.
  • Educational/Training Assistance:  After completing one year of service.
  • Death in Service Benefit: After completing one year of service.

Company Overview

A prestigious Dublin-based educational institution focused on providing exceptional academic and pastoral support to international students. The school fosters a culturally diverse environment and is dedicated to the personal and academic development of students from various countries.

About the Job

The School Administration Officer (International Students) plays a vital role in ensuring the smooth integration of international students into the school community. The role involves managing administrative tasks related to enrolment, orientation, and compliance with immigration regulations. The officer will be the primary point of contact for international students and their families, supporting their welfare and academic progress.

Key Responsibilities

  • Administer student documentation, including letters (GNIB/PPS), bank account applications, and other relevant paperwork.
  • Coordinate with students, families, and guardians to gather necessary information, following up when required.
  • Assist students with timetable creation and respond to Moodle queries.
  • Provide day-to-day pastoral support and escalate issues to the Year Head or Head of Pastoral Care when necessary.
  • Organise and deliver a comprehensive orientation programme for international students, including follow-up sessions for late arrivals.
  • Maintain and update international student handbooks and Moodle pages related to student life and academic support.
  • Assist students with university applications, including guidance on writing personal statements.

Ideal Candidate Profile

  • 3-5 years of office administration experience, ideally in education or student services.
  • Proficiency with MS Office Suite (minimum 3 years), including Word, Excel, and Outlook.
  • 1-2 years of experience using Moodle or a similar Learning Management System (LMS) for handling student queries.
  • 2+ years of experience working with international students, including liaising with families abroad and handling cultural sensitivities.
  • 2+ years of experience creating and managing student timetables or academic schedules.
  • Proven 2+ years of experience in pastoral care or providing welfare support to students, especially those away from their families.
  • Strong written and verbal communication skills, with demonstrated ability to communicate with parents/guardians from different cultural backgrounds (minimum 2 years of experience).
  • Experience managing student records and visa compliance documentation with a high degree of accuracy (2+ years).
  • Basic IT troubleshooting skills with a minimum of 1 year experience supporting school systems and learning platforms.

Essential Skills:

  1. Administrative experience
  2. Organisational and multitasking abilities
  3. Excellent communication skills
  4. Cultural awareness
  5. Problem-solving and crisis management
  6. Knowledge of immigration regulations (preferable)
  7. Student-focused mindset

Reasons to Apply

  • Opportunity to work in a culturally diverse environment.
  • Play a key role in supporting the welfare and success of international students.
  • Competitive salary and benefits package.

Before You Apply:

  1. Do you have 3-5 years’ experience in office administration or a similar role?
  2. Are you familiar with immigration and visa processes for international students?
  3. Can you demonstrate strong communication skills, especially in a multicultural environment?

Application Process

If you have the required experience and skills, please submit your CV and cover letter, explaining why you are the ideal candidate for this role. Given the urgency to fill this position and the start of the new academic term, immediate interviews will be held for suitable candidates.

Catherine, Director and Lead Recruiter on this Latest Vacancy
If you would like to know more about this role please email catherine@hallrecruitment.ie

Hall Recruitment Information
If you are living in Ireland and hold a valid work permit, we would love to hear from you. Unfortunately, if you do not hold a valid work permit, we will not be able to assist you with your job search. Hall Recruitment is proud to be an Equal Opportunity Employer.

By submitting your CV or personal details, you consent to Hall Recruitment processing your personal data. We will not share your data with third parties without your prior consent. You can withdraw your consent at any time by emailing us. For more information, please see our Privacy Statement on our website.

This job is no longer accepting applications.
Back to listings