Facilities Coordinator

Facilities Coordinator, VAC-11928

Benefits:

• Free lunch (€15/day)
• Free fruit and coffee
• Early finish on Fridays

Company Overview:

Our client is a renowned facilities management company providing comprehensive support services for leading corporate clients. They are committed to delivering a professional and client-centric environment that supports operational efficiency and excellence.

About the Job:

The Facilities Coordinator will be based at reception and is responsible for managing the front-of-house services while taking on additional responsibilities that support the overall facility. This role is ideal for someone who has experience as a corporate receptionist and is eager to step up in their career by working closely with VIP clients, managing orders, and writing reports. You will work directly with the Assistant Facilities Manager to ensure the seamless operation of the office.

Key Responsibilities:

• Greet visitors and employees, ensuring a professional and welcoming atmosphere.
• Coordinate visitor access and manage entry in conjunction with hosts.
• Assist with front-of-house activities, such as guest registration, issuing visitor passes, and answering calls.
• Coordinate meeting room setups, including arranging catering and audiovisual equipment.
• Manage mail and courier services, ensuring compliance with security procedures.
• Maintain the reception and common areas, ensuring cleanliness and organisation.
• Assist the Facilities Coordinator with various administrative tasks, such as raising purchase orders and managing vendors.
• Support the coordination of cleaning services and office supplies.

Ideal Candidate Profile:

The ideal candidate will be someone looking to advance from a receptionist role into a more challenging position, eager to develop new skills while providing top-tier service to high-profile clients.

Essential Skills Needed:

1. Minimum of 2-3 years of experience as a corporate receptionist in a fast-paced environment.
2. Proficiency in Microsoft Office, including Word, Excel, and Outlook.
3. Strong communication skills, both written and verbal, with experience handling calls and emails professionally.
4. Experience in meeting and greeting clients, with the ability to provide excellent customer service.
5. Ability to liaise with contractors and coordinate various service providers.
6. Strong organisational and multitasking skills, with the ability to manage a range of duties efficiently.
7. A proactive approach to problem-solving and taking on new responsibilities.

Reasons to Apply:

1. Opportunity to transition from a receptionist role to a coordinator position, gaining valuable experience in facilities management.
2. Exposure to high-profile clients and VIP interactions, elevating your professional experience.
3. A supportive work environment that fosters personal and career growth.

Application Process:

To apply, please submit your CV and a brief cover letter outlining your relevant experience for this position.

Preliminary Assessment Questions:

1. Do you have a minimum of 2-3 years of experience working as a corporate receptionist?
2. Are you proficient in using Microsoft Office, including Word, Excel, and Outlook?
3. Can you demonstrate experience interacting with contractors, handling phones, and providing front-of-house services?

Note: If successful in this role, there may be opportunities for the position to be extended or made permanent, depending on performance and business needs.

Hall Recruitment Information:
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