Temporary Facilities Coordinator – Dublin 15 | Temporary Contract
| 4–6 Weeks | Immediate Start | €45,000–€50,000 Pro Rata
Monday to Friday | 8:00am – 5:00pm | Fully On-Site
Job Overview
As a Temporary Facilities Coordinator, you will act as a key link between property managers, facilities teams, contractors, service providers, and building occupants to ensure maintenance activities, repairs, and operational requests are delivered efficiently and to a high standard.
You will coordinate work orders, monitor contractor performance, maintain facilities records, and support the ongoing operation of a busy corporate environment.
The ideal candidate will be comfortable making decisions independently, resolving operational issues, and managing multiple priorities while maintaining excellent service standards.
Key Responsibilities
Facilities Operations Coordination
- Coordinate facilities-related activities across the site
- Act as a key point of contact between landlords, tenants, contractors, vendors, and internal stakeholders
- Support the Facilities Management team with the day-to-day operation of the site
- Ensure facilities services are delivered in line with agreed standards and procedures
Contractor & Vendor Management
- Coordinate contractors and service providers carrying out repairs and maintenance works
- Ensure contractors comply with site procedures and operational requirements
- Maintain accurate contractor documentation and service records
- Monitor service delivery and escalate issues where necessary
Work Order & Maintenance Coordination
- Schedule repairs arising from work order requests
- Track maintenance activities through to completion
- Review work order reports and monitor performance and progress
- Maintain accurate records of work orders, quotations, proposals, and service documentation
- Support maintenance planning and facilities improvement activities
Property & Facilities Support
- Support Property Managers regarding repairs, maintenance activities, and investment projects
- Coordinate office space and parking allocations
- Assist with facilities reporting and operational administration
- Ensure departmental files and records remain accurate and up to date
Reporting & Stakeholder Communication
- Prepare and review facilities reports and operational information
- Present information to internal teams and stakeholder groups where required
- Communicate clearly and professionally with contractors, vendors, tenants, and management teams
- Support the delivery of a high standard of customer service across the site
Problem Solving & Decision Making
- Identify operational issues and resolve them using established procedures
- Evaluate available solutions and implement the most appropriate course of action
- Operate with a high degree of autonomy while maintaining communication with the wider facilities team
Essential Requirements
Experience
- Minimum 3 years’ experience within Facilities Management, Property Management, Building Management, or an Integrated Facilities Management (IFM) environment
- Proven experience coordinating contractors, maintenance works, service providers, and work orders
- Experience supporting Facilities Managers, Property Managers, Building Managers, or similar operational leadership roles
- Previous experience working within a corporate office environment, commercial property portfolio, or large-scale facilities operation is essential
Technical Skills
- Advanced proficiency in Microsoft Office, including Word, Excel, and Outlook
- Experience using facilities management systems, CAFM systems, work order systems, or property management software
- Strong reporting and documentation skills
Communication & Stakeholder Management
- Excellent communication and customer service skills
- Ability to build effective working relationships with contractors, suppliers, tenants, and internal stakeholders
- Confident presenting information clearly and professionally
- Strong interpersonal and problem-solving abilities
Organisation & Planning
- Excellent organisational skills and attention to detail
- Ability to manage multiple priorities simultaneously
- Strong coordination and workload management skills
- Ability to work independently and make sound operational decisions
Numerical & Analytical Skills
- Comfortable reviewing reports and operational data
- Ability to calculate percentages, discounts, mark-ups, and performance-related figures
- Strong attention to detail when reviewing facilities information and service reports
Transport Requirement
- Full clean driving licence is essential
- Access to personal transport is required
- Due to the location public transport access may be limited depending on your location and working hours
Desirable Experience
- Experience within a corporate facilities environment
- Commercial property management exposure
- Previous experience within a large multi-tenant facility
- Knowledge of contractor compliance and service-level monitoring
Contract Details
- Temporary assignment (approximately 4–6 weeks)
- Immediate start required
- Monday to Friday
- 8:00am – 5:00pm
- Fully site-based in Dublin 15
Salary
€45,000–€50,000 per annum (pro rata), depending on experience.
Important Information
Applicants must:
- Be currently residing in Ireland
- Be available to start immediately or at very short notice
- Have previous facilities management experience as outlined above
- Hold a full clean driving licence and have access to their own transport
Apply Now
If you are an experienced facilities professional looking for an immediate-start opportunity within a corporate facilities environment, we welcome your application through Hall Recruitment.
