Facilities Contracts Manager | Co. Limerick | Permanent | Full-Time | €60,000–€70,000 + Performance Bonus | Company Vehicle
Key Points
- Salary: €60,000–€70,000 per annum, depending on experience
- Location: Co. Limerick, with regular travel to client sites across Munster and other regions
- Position: Permanent, full-time
- Hours: Monday–Friday, 8:00am–5:00pm
- Sector: Facilities Management / Building Services
- Specialism: Planned Preventative Maintenance (PPM), Reactive Maintenance and Multi-Site FM Contracts
- Leadership: Facilities Coordinators and mobile maintenance operatives
- Package: Company vehicle, fuel card, performance bonus, pension contribution and additional benefits
Job Summary
Hall Recruitment is recruiting an experienced Facilities Contracts Manager for a growing facilities management and building services organisation based in Co. Limerick.
This is a senior operational position responsible for managing planned preventative maintenance (PPM), reactive maintenance and additional works across multiple client locations.
You will oversee the delivery of facilities management contracts, ensuring maintenance activities are completed on schedule, service level agreements (SLAs) are achieved, statutory compliance requirements are met and contracts operate within agreed budgets.
The position combines operational management with commercial responsibility. You will coordinate internal maintenance teams and specialist subcontractors, manage client relationships, oversee contract performance and identify opportunities for additional works and service improvements.
You will also contribute to the mobilisation of new contracts and support the continued development of the organisation’s facilities management operations.
The successful candidate will need a strong understanding of maintenance service delivery, confidence managing multiple sites and the commercial awareness to balance service quality, compliance and profitability.
Key Responsibilities
Facilities Contract Management & Mobilisation
You will take responsibility for the day-to-day management of facilities contracts, ensuring that services are delivered in accordance with agreed requirements.
Responsibilities include:
- Manage multiple facilities management contracts across different client locations.
- Lead the mobilisation of new contracts, including site arrangements, maintenance schedules and service delivery procedures.
- Review contract specifications, scopes of work, pricing schedules and exclusions.
- Ensure contractual SLAs and KPIs are achieved.
- Act as the main operational contact for client facilities and property managers.
- Conduct regular contract review meetings.
- Prepare monthly performance reports covering maintenance completion, response times, compliance and outstanding issues.
- Identify additional works and manage contract variations.
- Support client retention through reliable service delivery and effective communication.
What to demonstrate in your application: Experience managing facilities management or maintenance contracts, particularly across multiple locations. Applicants should highlight their responsibility for SLAs, KPIs, client relationships and contract performance.
Planned Preventative Maintenance (PPM)
You will oversee planned maintenance programmes to ensure buildings, equipment and associated services are maintained in accordance with contractual and compliance requirements.
Responsibilities include:
- Manage annual PPM schedules across assigned contracts.
- Ensure planned maintenance activities are scheduled and completed on time.
- Monitor PPM completion rates and outstanding work.
- Coordinate internal maintenance personnel and specialist contractors.
- Ensure maintenance activities are appropriately documented.
- Review completed works and supporting service records.
- Monitor statutory maintenance requirements.
- Follow up on identified defects and remedial works.
- Maintain accurate maintenance records within the CAFM system.
What to demonstrate in your application: Practical experience managing PPM programmes, monitoring maintenance completion and ensuring statutory maintenance activities are completed and recorded correctly.
Reactive Maintenance & Service Delivery
You will oversee reactive maintenance requests, ensuring issues are prioritised, allocated and resolved within agreed service levels.
Responsibilities include:
- Manage reactive maintenance activities across multiple client sites.
- Work with Facilities Coordinators to oversee the maintenance helpdesk process.
- Prioritise maintenance requests according to urgency and contractual requirements.
- Allocate work to mobile maintenance operatives and approved subcontractors.
- Monitor contractor response and completion times.
- Ensure maintenance requests are appropriately recorded and closed.
- Escalate unresolved issues where necessary.
- Monitor service performance and identify opportunities for improvement.
What to demonstrate in your application: Experience coordinating reactive maintenance services, managing contractor call-outs and achieving response and resolution targets across multiple sites.
Statutory Compliance & Building Maintenance
You will ensure relevant maintenance activities are completed in accordance with statutory requirements and applicable safety standards.
Responsibilities include:
- Oversee compliance-related maintenance activities.
- Monitor servicing and inspection requirements for relevant building systems.
- Ensure appropriate certification and supporting documentation are obtained.
- Follow up on remedial works identified during inspections.
- Maintain accurate statutory maintenance records.
- Coordinate specialist contractors responsible for compliance-related activities.
- Ensure compliance requirements are incorporated into maintenance schedules.
Relevant maintenance areas may include:
- Fire safety systems
- Emergency lighting
- Water hygiene
- Gas systems
- Electrical installations
- Lifts and associated building services
What to demonstrate in your application: A strong working understanding of statutory building maintenance requirements and experience ensuring compliance inspections, servicing, certification and remedial actions are completed.
Subcontractor & Supplier Management
You will manage specialist maintenance contractors and suppliers to ensure reliable service delivery across the contract portfolio.
Responsibilities include:
- Identify, procure and appoint suitable subcontractors.
- Agree subcontractor rates, service levels and contractual arrangements.
- Coordinate specialist PPM and reactive maintenance providers.
- Monitor subcontractor performance, quality and response times.
- Address service failures or underperformance.
- Review subcontractor costs and identify opportunities for savings.
- Develop a reliable network of regional maintenance contractors.
- Ensure subcontractors comply with applicable safety and contractual requirements.
What to demonstrate in your application: Experience appointing, coordinating and managing maintenance subcontractors, including commercial negotiations, performance monitoring and cost control.
Commercial & Financial Management
You will be responsible for maintaining the commercial performance of assigned contracts while ensuring services are delivered to the required standard.
Responsibilities include:
- Manage contract budgets and agreed gross-margin targets.
- Monitor maintenance costs against contractual pricing.
- Identify and control additional or unexpected expenditure.
- Price and agree contract variations and additional works.
- Ensure completed works are accurately recorded for invoicing.
- Work with the finance team to support timely billing.
- Review subcontractor costs and identify efficiencies.
- Support tender pricing and commercial submissions for new facilities management contracts.
- Contribute to mobilisation planning and cost assessments.
What to demonstrate in your application: Experience managing contract budgets, controlling maintenance expenditure, protecting margins and handling variations or additional works.
CAFM Systems & Performance Reporting
You will use Computer-Aided Facilities Management (CAFM) systems to manage maintenance activities and monitor service performance.
Responsibilities include:
- Maintain accurate PPM and reactive maintenance records.
- Monitor work orders, completion status and outstanding actions.
- Ensure maintenance evidence and supporting documentation are recorded.
- Review service performance against agreed KPIs.
- Produce contract performance reports.
- Identify recurring maintenance issues and service trends.
- Use system information to support planning and operational decisions.
What to demonstrate in your application: Previous experience using a CAFM system such as Maintainly, Joblogic, SimPRO, BigChange or a comparable maintenance management platform.
Health, Safety & Quality
You will ensure maintenance activities are carried out in accordance with applicable health, safety and quality requirements.
Responsibilities include:
- Promote safe working practices across all contracts.
- Ensure compliance with relevant Irish health and safety legislation.
- Monitor contractor and employee adherence to safety procedures.
- Conduct site inspections and operational audits.
- Review and maintain appropriate Risk Assessments and Method Statements (RAMS).
- Ensure required permits, insurance records and certificates are maintained.
- Identify safety or quality concerns and ensure corrective actions are completed.
- Support compliance with established quality and safety management systems.
What to demonstrate in your application: Experience managing health and safety requirements within facilities management, building services or maintenance operations, including contractor compliance, RAMS and site inspections.
Team Leadership & Resource Planning
You will coordinate and support the personnel responsible for delivering facilities management services.
Responsibilities include:
- Provide day-to-day direction to Facilities Coordinators.
- Allocate work to mobile maintenance operatives.
- Establish clear operational priorities.
- Monitor workload and service delivery requirements.
- Support effective communication between coordinators, operatives and subcontractors.
- Identify resource requirements across assigned contracts.
- Contribute to recruitment and operational planning as the contract portfolio grows.
What to demonstrate in your application: Experience supervising or coordinating maintenance teams, facilities personnel or external contractors across multiple locations.
Requirements
Essential Experience
Applicants must demonstrate:
- At least five years’ experience in facilities management or building services.
- At least two to three years’ experience managing facilities management or maintenance contracts.
- Proven experience managing planned and reactive maintenance across multiple sites.
- Strong understanding of SLAs, KPIs and contract performance requirements.
- Working knowledge of statutory maintenance and compliance requirements.
- Knowledge of Irish health and safety legislation.
- Experience managing maintenance subcontractors and suppliers.
- Commercial awareness, including budgets, margins, variations and invoicing.
- Experience using CAFM or maintenance management systems.
- Strong organisational and problem-solving skills.
- Ability to manage multiple contracts and operational priorities.
- Strong client relationship management and communication skills.
- Full, clean driving licence and willingness to travel regularly to client sites.
- Eligibility to work in Ireland.
Desirable Qualifications & Experience
The following would be advantageous:
- Third-level qualification in Facilities Management, Building Services, Construction Management or a related discipline.
- IWFM/BIFM qualification or equivalent.
- Experience managing facilities contracts within healthcare, residential, commercial or public-sector environments.
- Experience mobilising new facilities management contracts.
- Safe Pass certification.
- SOLAS Manual Handling certification.
- IOSH Managing Safely or another recognised health and safety qualification.
- Mechanical, electrical or building fabric trade background.
- Experience supporting tender submissions and contract pricing.
Who This Role Would Suit
This position may suit an experienced:
- Facilities Contracts Manager
- Facilities Manager
- FM Contracts Manager
- Maintenance Contracts Manager
- Building Services Contracts Manager
- Hard Services Manager
- Technical Facilities Manager
- Multi-Site Facilities Manager
- Facilities Operations Manager
It may also suit an experienced maintenance or building services professional who has progressed into contract management and can demonstrate responsibility for service delivery, subcontractors, budgets and client relationships.
The successful candidate will be comfortable balancing operational performance, statutory compliance, commercial responsibilities and customer service across multiple sites.
Salary, Benefits & Working Arrangements
Salary
€60,000–€70,000 per annum, depending on experience
Plus a performance-related bonus.
Benefits
- Company vehicle
- Fuel card
- Company laptop and mobile phone
- Employer pension contribution
- 20 days’ annual leave, increasing to 25 days with service
- Free online GP service
- Ongoing training and professional development
- Support for relevant qualifications
- Structured induction and systems training
Position
Permanent, full-time
A six-month probationary period applies.
Location
Co. Limerick
The position involves regular travel to client locations across Munster and other regions as required.
Working Hours
Monday–Friday, 8:00am–5:00pm
Apply Now
If you are an experienced Facilities or Maintenance Contracts Manager with a strong background in PPM, reactive maintenance, multi-site service delivery and commercial contract management, we would like to hear from you.
Your application should clearly demonstrate the types of facilities contracts you have managed, the size and complexity of your portfolio, your experience managing maintenance teams and subcontractors, and your responsibility for budgets, SLAs and contract performance.
At Hall Recruitment, we’re dedicated to building diverse and authentic workplaces. We also know that excellent candidates rarely match 100% of a job description. If you meet around 70% of the criteria for this role, please don’t hesitate to get in touch.
