VAC-11687
As the receptionist administrator for this leading engineering firm based in Dublin 3, you will act as the face of the company. As the successful applicant you will create a welcoming and friendly environment, greeting and directing all clients that visit the premises. You will be handling all incoming calls and sign for all incoming post and packages, as well as managing the general office duties.
This position would suit an outgoing and personable individual with a proven ability to multitask and work well as part of a team.
The position initially offers a 6-month temporary contract with the potential to become a permanent role.
Responsibilities:
- Front-of-Office Duties: Meeting and greeting visitors in a professional and friendly manner, ensuring they feel welcome and attended to.
- Phone Call Management: Answering incoming calls, screening and transferring them to the appropriate individuals or departments within the organization.
- Correspondence Management: Typing and formatting letters and reports as required by the team or management.
- Logistics Coordination: Organizing transportation arrangements, such as taxis and couriers, to ensure smooth operations.
- Mail Handling: Managing incoming and outgoing mail, including sorting, distributing, and ensuring timely delivery.
- Conference Room Management: Booking and coordinating the schedules of conference rooms for meetings and events.
- Administrative Support: Assisting the Civils Team by collating BCAR inspection records and providing general office support, such as filing, scanning/archiving, binding, and other administrative tasks.
- Quality Assurance Assistance: Supporting the team with documentation related to Quality Assurance (QA) and monitoring compliance with QA policies.
Requirements:
- Proficiency in MS Office: Having a good understanding of the MS Office package, including Word, Excel, and PowerPoint.
- Attention to Detail: Demonstrating strong attention to detail in all tasks to ensure accuracy and thoroughness.
- Multitasking and Time Management: Ability to handle multiple tasks and prioritize work effectively, even under pressure.
- Excellent Communication Skills: Possessing strong verbal and written communication skills, particularly in fluent English.
- Educational Qualification: A minimum requirement of Leaving Cert or equivalent.
Benefits:
- 24 Days annual leave increasing to 29 days (up to 5 days restricted for Christmas shutdown)
Other Benefits should the position go Permanent:
- Pension
- Health Insurance
- Life Assurance
- Profit Share Scheme (after completion of a full financial year – January to December)