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Document Process Coordinator

Job Location: Co. Cork
Job Type: Contract x11 Months
Job Position: Full-Time
Salary: Over €45k
Hours-Of-Work: 39 Hours Per Week
Work Environment: Professional Office Based



The Document Process Coordinator is a vital role responsible for effectively managing and controlling the organisation’s documentation processes. This position entails ensuring the accuracy and currency of procedural documents, coordinating document updates, processing change control documentation, and monitoring compliance with quality and safety standards.
The successful candidate will demonstrate excellent attention to detail, strong technical aptitude, and the ability to work independently as well as collaboratively are crucial for excelling in this role in their CV from their previous experience. As the successful candidate you will benefit from a competitive salary exceeding €45 in the form of weekly pay and additional perks. This position is an x11 month specific purpose contract with a prestigious global organisation.

Work Atmosphere:

Report To:

Facility Manager


x11 Months | 39 Hours per week | Monday – Friday

Work Environment:



  • Updating procedural documents: Making sure that the instructions and guidelines for how to do things within the organization are kept up to date.
  • Managing periodic reviews of documents: Checking and reviewing documents regularly to ensure they are accurate and current. Receiving marked-up documents from authors and overseeing the process of making updates.
  • Formatting and processing change control documentation: Formatting and handling documents that outline changes being made to processes or procedures.
  • Monitoring quality and safety compliance: Keeping an eye on whether the organization is meeting quality and safety standards. Also, gathering data and creating reports to measure and track compliance.
  • Issuing documents to the Engineering Department: Distributing documents to the Engineering Department as needed.
  • Archiving: Storing and organizing documents that are no longer actively used but may still need to be accessed later.
  • Maintenance: Handling tasks like scanning paper copies of documents, uploading them to a system called MIDAS, and creating links to related work orders in SAP (another system used for managing business operations).
  • Acting as a backup for Purchase Order (PO) requests: Assisting and filling in for the person responsible for making purchase order requests when needed.
  • Updating Chemistry Manufacturing and Control (CMC) documents and maintaining the SharePoint site: Keeping documents related to chemistry manufacturing and control processes current and organized. Helping transfer documents from SharePoint (a document collaboration platform) to MIDAS.
  • E-logs: Being a subject matter expert on electronic logs (e-logs) and creating and revising these electronic records.


  • 4+ years’ experience of working in a similar documentation related role
  • Knowledge of EU/US quality related pharmaceutical regulations desirable.
  • Degree in Science or related discipline would be an advantage.
  • Elevated level of technical aptitude
  • Attention to detail.
  • Self motivated.
  • Ability to work as part of a team


  • On-Site Car Park
  • On-Site Canteen
  • Paid Bank Holidays
  • Weekly Pay

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