Temporary Team Secretary, Dublin 2
Hours of work: 9.00am – 5.15pm (an hour for lunch)
Hourly Rate: €16.00 per hour
Duration: 4 Months
We look forward to receiving your cv!
- Supporting 2 Directors, 2 Associate Directors and 3 surveyors in a secretarial capacity.
- Digital/Dictaphone Dictation - large part of the role approx. 80%
- Creating fees from Peoplesoft, issuing to clients, monitoring department year to date figures, noting when fees are paid and issuing fee acknowledgement letters.
- Creating pitches and reports using InDesign/Word.
- Setting up files including adding work in hand to Peoplesoft, undertaking filing for the department
- Using Filemaker Pro to input enquiry details and email updates to clients on a daily basis.
- Marketing management - issue marketing fees, monitor payment etec
- Creating and sending out mailshot and webmails.
- Maintaining contact lists.
- Answering Calls for team members.
- Back Up support to other Team Secretaries when required.
- Back Up Reception Duties.
Essential Skills and Experience
- Experience of using digital dictation (Winscribe)
- Strong Audio and Copy typing; speed 60+ WPM
- Good accuracy and spelling
- Good competency in Microsoft Office Suite in particular Excel, Word and Powerpoint
- Experience in Adobe InDesign and Photoshop
- Team player
- Strong interpersonal skills
- Highly organised
Job Ref HR1 CM TTS